How can I validate if a specific representation exists for two people for a procedure

You need to click on the Verification tab:

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This case corresponds to the moment we want to know if a power of attorney and a representative, for a specific body, for a procedure, with a certain capacity and for a certain date, there is a valid representation, with all these data, registered to Represent

If there is indeed a representation registered in the Representation with this data, the service returns a message similar to this:

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In the event that there is NOT a representation registered in the Representation with this data, the service returns a message similar to this:

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Once the platform tells us whether or not there is a representation that meets those criteria, a button appears that allows you to download an xml or pdf of the evidence.

How can I consult the representations between the power of attorney and the representative?

Once you have informed the details of the power of attorney and the representative, some tabs will appear, as shown in the following image:

  • Remember that if you ask for the name/corporate name of the proxy or the representative, it means that this person is not registered with the Representative, and therefore, will not have representations registered with the Representative.

You need to click on the Management tab:

You can refine the representation query between power of attorney and representation, reporting the fields that appear and clicking on the Filter field.

As a result of this query, you will get the list of representations between power of attorney and representative, taking into account the reported filter fields. This listing will contain the following information. As an example:

  • Type of power of attorney: To procedures
  • Where representation is granted: Cabrils City Council
  • Procedure to which representation is granted: Complaints and suggestions
  • Capacity: Process and Receive notifications
  • Performance period: from 8/11/2018 to 9/11/2018
  • Representation status: Resigned
  • From where the registration is made: Santa Eugènia de Berga Town Hall

2 more examples:

In the first case, " General " power of attorney, neither the body nor the procedure to which the representation is granted appears, given that the power of attorney is for any body and for any procedure ( General power of attorney).

In the second case, the power of attorney " To a body ", the procedure for which the representation is granted does not appear, given that the power of attorney is for any procedure of the Lleida City Council (power of attorney To a body ).

General query from one person

From the button of a person, we can see what their powers of attorney and their representatives are:

If we click this button, we will be able to see their powers of attorney and their representatives:

We can refine this search by these fields:

So if we are looking for who a person is related to based on the type of power of attorney, body where the representation is effective or by the status of the procedures that relate them, we can do so by reporting these fields. For example:

If we filter by state of their representations:

If we filter by the type of power of attorney:

If we are interested in managing the representations of this person with any of their proxies or representatives, just click on the button that appears with the power of attorney or representative. For example:

If we want to see the representations between this person (Julia Castillo) and his Power of Attorney (Anton Morales) click on the Anton Morales query button:

It shows us the relationship between these two people according to their position as power of attorney and representative. It must be seen that the procedures they have in common are both expired and therefore do not have valid representations, as the previous query showed.

Query the detail of a representation

Once you have informed the details of the power of attorney and the representative, some tabs will appear, as shown in the following image:

  • Remember that if it asks you for the name/corporate name of the proxy or the representative, it means that this person is not registered with the Representative, and therefore will not have representations registered with the Representative.

You need to click on the Management tab.

You can refine the representation query between power of attorney and representation, reporting the fields that appear and clicking on the Filter field. The representation you want to revoke must be in the Valid state.

As a result of this query, you will get the list of representations between power of attorney and representative, taking into account the reported filter fields. This listing will contain the following information. As an example:

If we click on the button, we can obtain the detail of this representation:

And from the representation detail, you can:

Resign: The representative renounces the representation granted by the power of attorney. The representation has no effect from the moment of resignation. See the How can I waive a representation section in How can a representation be canceled ?

Revoke: The power of attorney revokes the representation granted to the representative. The representation has no effect from the moment of revocation. See the How can I revoke a representation section in How can a representation be canceled ?

Cancel: A representation can be canceled if the administration detects an error . What is the procedure for canceling a representation? . See the How can I cancel a representation section in How can a representation be canceled ?

Accept: A representation that requires acceptance by the representative may be accepted. See the FAQ for How are “Pending Acceptance” representations handled?

Another way to search for a representation is through the top right search box. This box allows you to include the id of a representation and search for it.

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What documentation about representations does the Representative generate?

Four documents are generated:

  • Request receipt : it is a receipt that is automatically generated when the request is submitted to the system and reports on the data of the request made. It can also be retrieved from the details of the representation by clicking on "Justifying registration".
  • Consultation of representations: it is a report that details all the representations between two people and that can be generated when you consult the relationship of representations between two people ("Management" tab, doing the search between two people) by pressing the "Export to pdf" button ".
  • Representation justification: it is a report that collects all the information related to a specific representation, including its life cycle and that can be generated when viewing the details of a representation by pressing the button "Detail" > "Export to pdf ".
  • Justifying validation: if you want to check whether there is a representation between two people for a specific procedure, a specific capacity, for a specific entity and on a specific date, you must access the "Verification" tab and make the query as indicated in first section of this FAQ. This will generate a validation report in xml and pdf.

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Why are the reports generated by the platform not signed?

Representa reports are a functionality to facilitate consultation by interested parties, representatives and/or users of the service.

It should be noted that Representa is a collaborative register, so all public bodies that use the service are responsible for the information contained in it and, therefore, the reports that are extracted from the service refer to the whole of representations that have been registered by all of them.

In other words, the authorship of the report would be attributed to as many bodies as there are users of the service (there are a plurality of bodies capable of signing it).

For all of the above, the reports that are generated from the service are not signed.